Ukujongana nonyaka onzima kunye nokukhula okucothayo kunye neminye imiceli mngeni eyahlukeneyo, abathengisi abakrelekrele bamkela i-automation ukuze bahlale phambili.
Abahlalutyi baqikelela ukukhula okucothayo kwicandelo lokuthengisa kulo nyaka, kulandela umthamo wokuthengisa ngo-2023 ngaphantsi kwamanqanaba e-2019. Emva kokunyuka kwe-intanethi ngexesha lo bhubhani, abaninzi baqaphela ukuba abathengi babuyela kwizitena kunye neevenkile zodaka, besongeza ubunzima kubathengisi abazama ukucwangcisa ngobuchule kunye nokulawula ibhalansi enengeniso phakathi kwezitrato zabo eziphezulu kunye ne-intanethi. Ngokwenene, eli candelo lilwa nomlilo kwiinkalo ezininzi kulo nyaka, lijongene nokunqongophala kwabasebenzi, ingxaki yeendleko zokuphila kunye neempembelelo zayo kumaxabiso, ukunyuka kwerenti, amandla, kunye neendleko zokusebenza, kunye nokunyusa ukhuphiswano oluvela kumajelo amatsha e-intanethi.
Ngemida yengeniso engqingqwa, akukho ndawo yempazamo kwiinkqubo zokuhlawula i-invoyisi - iintlawulo ezingaphezulu kunye nokuphinda-phinda inokuba sisixhobo sokugqibela kubathengisi abanengxaki yemali. Akuloncedo ukwenza mandundu ubudlelwane nabathengisi. Kwimeko yoqoqosho yangoku amashishini kufuneka abaxabise abathengisi babo kunye nekhonkco lokubonelela. Kwintengiso, oku kuyinyani ngokukodwa, njengoko ishishini lingenako ukuthengisa into elingenakuyibamba.
Kula maxesha anomngcipheko, ukukhusela ubudlelwane kunye nababoneleli kunye nokuqinisekisa ikhonkco lobonelelo oluzinzileyo kubalulekile. Ukuphumeza ezona nkqubo zisebenzayo kwii-Akhawunti eziHlawulwayo (AP) kunye noxolelwaniso lweziteyitimenti ngoko ke kungundoqo.
Abathengisi abacinga phambili baya bebeka ithemba labo kwiinkqubo zedijithali ezikhawulezayo, ezilula, kunye nokwandisa iinkqubo zabo ezininzi zoshishino. Iithegi zexabiso le-elektroniki, isitokhwe esizenzekelayo kunye nokulandelwa kwe-inventri, abasebenzi abaxhobe ngeetafile ukubhekisela kwingcaciso yemveliso, kunye nokunye.
Nangona kunjalo, iinkqubo ezibalulekileyo ze-back-office ezifana neenkqubo ezihlawulwayo ze-akhawunti zidla ngokuba yinto yokugqibela yotyalo-mali. Ukuphumeza isisombululo esihle kakhulu kwiklasi yomsebenzi onjenge-AP yenza isiseko esiluqilima, ukwenzela ukuba ezinye izisombululo zedijithali zifakwe kwaye zixhaswe ngokuqinisekisa ukuba abathengisi bathenga kuzo zombini isitayela kunye nezinto.
Ulawulo lwemali olusebenzayo ukusuka ekuqaleni luthetha ukuba nanjengoko imida isiya iqina, iinkqubo zentlawulo ezisebenzayo zikhusela undoqo ngeli lixa zixhasa ubudlelwane obunemveliso nobunemvisiswano kubathengisi.
Ukugcina iindleko
Omnye wemingeni ephambili yokuthengisa ngo-2024 kukufumana iindlela zokunciphisa iindleko ngaphandle kokubeka emngciphekweni umgangatho wemveliso kunye nokwaneliseka kwabathengi. Ukuchonga nokuphumeza izisombululo zedijithali kunokunceda ukuqhuba iindleko ngaphakathi kwishishini.
Ngokomzekelo, ukuphumeza isisombululo se-invoyisi ye-elektroniki kuvumela abathengisi ukuba babelane ngee-invoyisi zedijithali ezifakwe ngokuzenzekelayo kwinkqubo yabo yezemali, ukunciphisa kakhulu iingozi ezinxulumene nephutha lomntu kunye nokususa ukulibaziseka kwe-tray yendabuko kwiqela le-AP. Ezinye zezona zilungileyo zinokubonelela ngeendlela ezi-3 zokuthelekisa kunye nogunyaziso lokuhamba komsebenzi kunye nokudityaniswa komthungo kuyo yonke inkqubo yezemali.
Ukudityaniswa kukhokelela kwi-automation yee-invoyisi ezitshintshela ngqo kwi-ERP, idala ukuhamba kolwazi olungenamthungo kuyo yonke inkqubo ye-invoyisi ukuxhasa utyalo-mali olukhoyo lwe-ERP. Lo mthombo owodwa wenyaniso wee-invoyisi uqinisekisa ukuchaneka kwedatha kumaqela emali yangaphakathi kunye nekhonkco lokubonelela, ukuhambisa inkqubo ecacileyo yokuphela kokuphela.
Ukuqinisekisa ezona nkqubo zisebenzayo zoxolelwaniso lwesiteyitimenti kuthetha ukuba amashishini anolawulo olungqongqo kwinkcitho yawo, enciphisa kakhulu umngcipheko wokuhlawula ngaphezulu kwee-invoyisi okanye ukuthumela iintlawulo eziphindiweyo. Oku kuquka ukuqwalaselwa ngokuchanekileyo kwamanqaku ekhredithi ukwenzela ukungafihli ngakumbi okwenza ukuba kuqondwe ixesha lokwenyani kwimeko yemali nangaliphi na ixesha.
Izisombululo ze-automated statement reconciliation zinokuthelekisa ii-invoyisi kunye namanqaku ekhredithi kunye nemigca yenkcazo efanelekileyo ngaphandle kwesidingo seenkqubo zemanuwali ezithatha ixesha, iiyure zokulondoloza ixesha kunye nezibonelelo zabantu. Basenokuwunciphisa umngcipheko wentlawulo engaphantsi enokuthi ibangele ingxabano kubudlelwane bomthengisi kunye nokujongela phantsi amathuba ezaphulelo zentlawulo kwangoko.
Ukukhusela ubudlelwane bomthengisi
Ukuba ubhubhane usifundise nantoni na kukuba impembelelo yokuphazamiseka konikezelo olungalindelekanga lunokubangela ukothuka kwezemali kwishishini. Kuyahlawula ukujonga ababoneleli beqhinga abaphambili abanokonga ibhakoni yakho. Xa abathengisi banokuthembela kubathengi babo ukuba bahlawule ngokuchanekileyo, ngexesha, banokuthi bakhuphe ukuyeka xa kuvela iingxaki ezingalindelekanga, ezifana nokunqongophala ngokukhawuleza okanye ukuphazamiseka kokubonelela ngemveliso engundoqo.
Ukwakha ubudlelwane obunemveliso kunye nababoneleli abanobuchule, kubalulekile ukubakhusela, ukhumbule ukuba ii-SMEs zinokuphuma kwishishini ngokukhawuleza ukuba ukuhamba kwemali kucotha kakhulu kwaye kunzima. Ukuba oku kuyenzeka ishishini lokuthengisa kuya kufuneka lijike, liqalise iinkqubo ezinjengokukhangela abathengisi abatshintshileyo, ukuvavanywa komgangatho wemveliso, ukwakha ubudlelwane obutsha bomthengisi, uthethathethwano ngeendleko kunye neekhontrakthi, nokunye.
Ukusebenzisa i-automated, inkqubo yoxolelwaniso yesiteyitimenti echanekileyo ibonisa ukungafihlisi kubathengisi - ngakumbi xa iyinxalenye yenkqubo yedijithali ye-AP ngokubanzi, ukwenza unxibelelwano malunga nemibuzo lula kakhulu. Oku kubalulekile kubaboneleli abakhoyo kwaye kunjalo, kwenza kube lula ukwakha ubudlelwane nabathengisi abatsha nabo. Imbali yakho yetyala kunye nodumo lwakho lubala.
Ukudibanisa iinkqubo kunye nababoneleli ngomnye weyona miqobo inkulu kubathengisi abafuna ukuphumeza iteknoloji entsha. Nangona kunjalo, izisombululo ezifana ne-Open ECX's AP Automation Invoicing ayifuni isiseko somthengisi ukuba sitshintshe indlela yokuhambisa ii-invoyisi kunye namanqaku ekhredithi.
Izisombululo ezinjengalezi zinokuxhasa iifomathi ezininzi zedatha ezibandakanya .pdf, .csv, XML kunye ne-EDI, kunye nemithetho yezoshishino inokuchazwa ukucebisa idatha yangaphakathi kunye nokongeza ulwazi olusekelwe kwiimfuno zenkqubo ye-ERP okanye ukuxhasa ukulinganisa inqanaba lomgca.
I-UK Prompt Payment Code (PPC), ibandakanya ukuhlonishwa kwemimiselo yokuhlawula umthengisi kunye neminye imiba yentlawulo. Isenokuba yeyokuzithandela kodwa iya isanda ukubaluleka ekukhuseleni ubudlelwane obuzinzileyo, obuthembekileyo, nongaguquguqukiyo kumthengisi kunye nabathengi abanokubonisa iinkqubo zokuhlawula uxanduva oluthobelayo baya kuxhamla kwisiseko esiphuculweyo sababoneleli.
Iziphumo zeshishini ezingcono
Idatha iyinxalenye ephambili ekuphumezeni iithagethi zeshishini, ukubonelela abasebenzisi ngolwazi oluchanekileyo, lwexesha lokwenyani ukwazisa izigqibo ezisebenzayo. Kufuneka ichaneke 100% nangona kunjalo. Ulungelelwaniso lwengxelo echanekileyo kunye nexesha elifanelekileyo luvelisa iinkcukacha zemali ezichanekileyo, ezinokuthi zisetyenziswe ngokuzithemba okukhulu kucwangciso, uqikelelo kunye nohlahlo lwabiwo-mali.
Ulwazi oluphelelwe lixesha oludityaniswe neempazamo lwenza ukuba oku kuphantse kungenzeki - zonke izigqibo ziya kusekelwa kwisanti engathembekanga, eshukumayo, kunye nempumelelo yezigqibo eziphambili, ezifana nokuba utyalo-mali kwakhona kwizitena kunye nodaka okanye ukuphuhlisa ezinye iindlela ze-intanethi, kuxhomekeke kwidatha echanekileyo.
Iinkqubo ezizenzekelayo zisusa umngcipheko we-keystroke kunye nezinye iimpazamo zabantu, njengoko idatha ifakwe kanye, isebenzisa inkqubo ezenzekelayo. Nangona enye isofthiwe isusa icandelo lomntu usebenzisa i-OCR (i-optical character recognition), ixhaswa yi-AI ukunciphisa iimpazamo, izixazululo ezizenzekelayo ezizenzekelayo ze-AP ziyi-100% echanekileyo ukusuka ekuqaleni.
Ukusetyenziswa kwe-AP esebenzayo kunye nokulungelelaniswa kwe-invoyisi kunciphisa iinkqubo zokulungiswa kwexesha elide, apho amaqela ezezimali achitha iiyure zokuphonononga, ukuthelekisa, kunye nokudibanisa ii-invoyisi ngesandla ukuchonga iimpazamo okanye ukuphindaphinda. Asinto ingaqhelekanga ukuba imibutho iqeshe amaqela abantu abaqeqeshiweyo abali-10 okanye ngaphezulu abagxile kuphela kuxolelwaniso lwengxelo, ukusasazwa kobutyebi obuphepheka ngokupheleleyo nolubiza imali eninzi. Amaqela anokusebenza kwimisebenzi yexabiso eliphezulu njengeqhinga kunye nobudlelwane bomthengisi, ngelixa i-automation yenza ukuphakamisa okunzima.
Ezona zisombululo ze-AP ezizenzekelayo ezizenzekelayo zinokuba nemithetho yokuqinisekisa eyakhelwe-ngaphakathi enceda indawo kwaye iqaqambise umsebenzi onokuthi ube nobuqhophololo, onokuthi ube yindawo yemigodi kulo naliphi na ishishini, elimele umngcipheko omkhulu wemali, udumo, kunye nomthetho. Ezinye ii-AP ezizenzekelayo kunye neenkqubo zoxolelwaniso lweesiteyitimenti zibandakanya ingxelo yezempilo yengxelo, ukuqinisekisa ukuba iqela lezemali lixelelwe kuko nakuphi na ukungangqinelani kwaye linokusebenza ngokuzithemba kunye nebhalansi yengxelo ngexesha langempela. Banokubonelela ngembali epheleleyo yoxwebhu ukuxhasa iimfuno zophicotho-zincwadi lwangaphandle.
I-software ye-automation ye-AP yi-homogenisation yeenkqubo kunye neendlela, inceda ekuqinisekiseni ukuba wonke umntu osebenza kwi-AP kunye nombutho wonke ukwiphepha elifanayo, ebhekisela kwiinguqulelo ezifanayo zedatha efanayo ngexesha langempela. Ukusebenzisa iyunifomu, ukuhamba komsebenzi okumiselweyo kwenza kube lula kakhulu ukuba imisebenzi yabelwane ngayo, ukuze nokuba umnini womsebenzi egula okanye eshiya ishishini, unokuthathwa nguye nawuphi na umntu osebenza naye.
Ixesha lokuzenzela
Ngoku lixesha lokuhambisa iinkqubo ze-AP kwiqonga ledijithali. Ukuzinza kwilifu kuthetha ukhuseleko olongeziweyo, ukufikelela ngexesha lokwenyani kwidatha, kunye nohlalutyo olunamandla ngakumbi lwedatha.
Kukho inani lezisombululo ezikhoyo, kunye neyona ndlela ibhetele yokusebenzisa iteknoloji yokuguqula eyodwa ukukhupha isicatshulwa somzimba esisisiseko kuxwebhu lomthombo, ukubonelela ngekhono lokutyebisa idatha kunye nokuchaza imithetho yezoshishino yendlela yokuphatha uxwebhu olungenayo kunye nomxholo wedatha ohambelanayo. Le teknoloji iqinisekisa ukuchaneka kwe-100%, ukuthunyelwa kwee-invoyisi kunye namanqaku ekhredithi ngokuthe ngqo kwi-ERP yombutho, ukuhambisa inkqubo yedijithali esebenzayo, ekupheleni ukuya ekupheleni ehambelana neenjongo ze-net-zero kwaye ixhasa izenzo zeNtlawulo ngokukhawuleza.
Ukulawula isixokelelwano sobonelelo kunye noluhlu lwempahla kwishishini lanamhlanje lokuthengisa lintsonkothile - ukuzenzela uhlengahlengiso lwe-AP kwaye lwenza lula enye yeenkqubo ezibaluleke kakhulu kule nto. Ngaphandle kolawulo oluluqilima olusebenzayo lwe-invoyisi yonke enye into iyawa, ukusuka kulawulo lwesitokhwe olusebenzayo ukuya kwintengiso.
Kanye nokunceda amashishini ukwakha ubudlelwane obuqinileyo kunye nababoneleli, ezi zisombululo zinceda ukunyusa ukusebenza kakuhle kwintlawulo kunye nolawulo lwezemali, okwenza amaqela e-AP afezekise ngakumbi ngexesha elincinci, kunye neenkqubo ezizenzekelayo ezithatha iqhezu lexesha, ziqinisekisa ukuchaneka okukhulu kunye neempazamo ezimbalwa. U-2024 ngunyaka wokuphumeza i-AP ezenzekelayo okanye umngcipheko oshiywe kwindawo yokuthengisa ekhuphisanayo.
Ngokuphathelele umbhali: UNathan Ollier yi-CEO kwinkampani yesoftware i-Open ECX.
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